Our Process
From First Conversation to Final Walkthrough
Creating an exceptional landscape should be exciting, not overwhelming. Our 7-stage process is designed to guide you from your first idea through the final installation with clarity, communication, and confidence every step of the way.
Discovery
Understanding Your Vision
Every project begins with a complimentary 15-minute Discovery Call with Ryan.
During this conversation, we’ll learn about your project, discuss your goals, timeline, and priorities, answer your initial questions, and determine whether Bluegrass is the right fit for what you’re hoping to accomplish.
If it appears we’re a good fit, the next step is a Project Consultation at your home. During this dedicated meeting, Ryan will walk your property with you, explore opportunities and challenges unique to your site, and gain a deeper understanding of your vision before making recommendations.
The Project Consultation is a $249 investment. If you choose to move forward with Bluegrass, that investment will be credited toward your next phase of work.
What To Expect
During this meeting, we’ll discuss:
- What You’d Like to Improve or Change
- How You Want to Use Your Outdoor Space
- Design Preferences and Inspiration
- Maintenance Expectations
- Site Challenges and Opportunities
- Budget and Investment Expectations
Our goal is to fully understand both your vision and your property before recommending solutions. We believe thoughtful planning leads to better projects, clearer communication, and a more enjoyable experience from start to finish.
- What You Receive
- Complimentary 15-minute Discovery Call
- Dedicated On-Site Project Consultation
- Professional Evaluation of Your Property
- Expert Guidance and Recommendations
- Clear Next Steps for Your Project
Design
Bringing Ideas to Life
Not every project requires a formal design phase. Following your Project Consultation, some smaller or more straightforward projects can move directly to a detailed proposal. More complex projects, however, benefit tremendously from a thoughtful design process.
However, for many projects, especially those involving multiple elements, challenging site conditions, or long-term planning, design becomes one of the most valuable parts of the process.
A thoughtful design helps ensure your project is well planned, visually cohesive, and built to fit your property correctly the first time. In many cases, it helps homeowners avoid costly changes during construction and leads to a more refined final result.
What To Expect
Depending on the project, this stage may include:
- Site measurements and analysis
- Concept Development
- Layout Planning
- Material Recommendations
- Planting and Landscape Concepts
- Visual Representation of the Proposed Design
- What You Receive
- A Clear Concept for Your Outdoor Space
- A Visual Plan for Your Project (When Applicable)
- Professional Recommendations Tailored to Your Property
Collaboration
Refining the Details
This is where your project begins taking shape.
Together, we’ll review the design, discuss options, and make any adjustments necessary to ensure the final plan reflects your vision.
What To Expect
We’ll fine-tune details such as:
- Layout and Functionality
- Plant Selections
- Hardscape Materials
- Outdoor Living Features
- Lighting and Specialty Elements
Our goal is to create a plan you’re excited to move forward with.
- What You Receive
- Refined Project Plan
- Material and Feature Selections
- Final Design Direction
Proposal
Transparent Pricing
Once the design is finalized, we’ll prepare a detailed proposal outlining the scope of work and project investment.
We believe homeowners deserve clear, transparent pricing and a full understanding of what is included before making any decisions.
Your proposal will be broken down into individual work areas, allowing you to move forward with the items you want now while placing others on hold for a later phase if needed.
- What You Receive
- Detailed Project Proposal
- Clear Scope of Work
- Transparent Pricing by Category or Area
- Flexibility to Prioritize or Phase Portions of the Project
- Opportunities to Review Options and Adjustments Before Approval
Approval
Preparing for Construction
After approval, we’ll begin coordinating all of the details required to bring your project to life.
What To Expect
This stage may include:
- Project Scheduling
- Material Procurement
- Permit Coordination
- Utility Locates
- Final Project Logistics
We’ll keep you informed throughout the process so you know exactly what to expect.
- What You Receive
- Anticipated Project Schedule
- Construction Preparation Updates
- Clear Communication Before Work Begins
Construction
Building Your Landscape
This is where plans become reality.
Our team of craftsmen will carefully execute your project while maintaining a clean, organized job site and consistent communication throughout construction.
What To Expect
Depending on the project, the construction may look like:
- Hardscape Construction
- Fencing, Decks, Pergolas and Custom Outdoor Structures
- Irrigation and Drainage Installation
- Planting Beds and Softscaping
- Outdoor Lighting
- Lawn Installation
- Final Detailing and Cleanup
Your project will be monitored throughout construction to ensure it is completed according to plan and to our quality standards.
- What You Receive
- Professional installation
- Ongoing Communication
- Exceptional Craftsmanship
Completion
Enjoy Your New Space
Once construction is complete, we’ll perform a final walkthrough together to ensure every detail meets expectations.
We’ll answer any questions, review warranties, and provide guidance on caring for your new landscape.
This is also our opportunity to celebrate the transformation and ensure you’re completely satisfied with the finished result.
- What You Receive
- Final Project Walkthrough
- Care and Maintenance Guidance
- Warranty Information
- Confidence In Your Investment
Partner with Our
Landscape Professionals
We break the mold: taking a more personal approach and always emphasizing quality over quantity. Trust us to ensure your custom landscape is done right and built for the Black Hills.
We break the mold: taking a more personal approach and always emphasizing quality over quantity. Trust us to ensure your custom landscape is done right and built for the Black Hills.